Klientkommunikationsskabeloner til freelancesucces

Communication is a skill that directly affects your income. Clients who feel well-informed and professionally handled give better reviews, pay on time, and refer others. These templates give you a starting point for every common communication scenario in freelance work.

Project Kickoff Email

Subject: [Project Name] — Kickoff Confirmation

Hi [Client Name],

I am delighted to be working with you on [Project Name]. Here is a summary of what we have agreed:

Scope: [Brief description of deliverables] Timeline: [Start date] – [End date] Total fee: [Amount] — [Payment terms] First milestone: [Description and due date]

I will send the first deliverable by [date]. Please use the following to reach me during the project: [preferred contact method].

Looking forward to a great collaboration, [Your name]

Scope Change Request

Subject: Change Request — [Brief description]

Hi [Client Name],

Thank you for your feedback on [deliverable]. You have requested [describe the change]. This falls outside the original scope of our agreement.

I am happy to complete this. The additional work will require approximately [X hours] and will cost [€Y]. I can complete it by [date] once we have agreed the change.

To proceed, please reply with your approval and I will send a brief change order.

Best, [Your name]

Late Invoice Follow-Up (First reminder — 3 days after due date)

Subject: Invoice [INV-NUMBER] — Friendly reminder

Hi [Client Name],

I hope you are well. Invoice [INV-NUMBER] for [€Amount], issued on [date], was due on [due date]. I wanted to check whether you received it and whether there are any issues I can help resolve.

If payment has already been sent, please disregard this message and accept my thanks.

Best regards, [Your name]

Late Invoice Follow-Up (Second reminder — 14 days overdue)

Subject: Invoice [INV-NUMBER] — Payment now 14 days overdue

Hi [Client Name],

Invoice [INV-NUMBER] for [€Amount] is now 14 days overdue. I would appreciate payment by [new date] to avoid any interruption to our working relationship.

If there is an issue with the invoice or payment, please call me on [phone number] so we can resolve it quickly.

Best regards, [Your name]

Project Completion and Feedback Request

Subject: [Project Name] — Completed

Hi [Client Name],

I am pleased to confirm that [Project Name] is now complete. [Final deliverable/link] is attached/available at [location].

It has been a pleasure working with you. If you are satisfied with the work, I would be grateful for a brief testimonial — even two or three sentences would be very helpful.

I would also love to discuss how I can support you further in [area]. Please feel free to reach out whenever your next project comes up.

With thanks, [Your name]

Rate Increase Notification

Subject: Rate update from [date]

Hi [Client Name],

I wanted to give you advance notice that my rates will increase from [current rate] to [new rate] effective [date]. This reflects [X years] of working together and the additional skills and capacity I now bring to your projects.

For any projects confirmed before [date], my current rates apply.

I look forward to continuing to work with you and delivering the same quality you have come to expect.

Best regards, [Your name]

Using Arbeitly, you can store these templates in your account and link them to specific clients — so the right template appears at the right moment in your project workflow.